Volunteering

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We Need You, Not Your Money!!

MHRC is a volunteer run organization and to ensure a fun season for all athletes we need you to help-out at events, races, and around the club house!

Volunteer contribution is a vital component to the success of our club. As indicated in your registration, volunteer fees are mandatory for all members and will not be processed at the end of the season for all that fulfill their volunteer hour’s required.

There are a variety of positions that need to be filled throughout the race season and each one contributes to the enjoyment and safety for your family.

How do I go about paying my volunteer fee?

When registering for a program, fill in the volunteer form and follow the instructions on the registration page.

What fee do I have to pay?

Fees and number of hours allocated are based on the number of family members participating in programs as well as the type of program. Hours and fees are as follows:

  • Junior Development -3 hours of volunteer time or fee of $100
  • Travel Teams – U8 to U21 + SnowCross Dev & Racing
    • Single Child = 10 hours required or fee of $200
    • Two or More Children = 16 hours required: or a fee of $300

If you are new to the scene, we have many seasoned volunteers who are at the ready to provide on the job training.

For further information on volunteer opportunities please contact volunteer@miltonheights.com


VOLUNTEER JOB DESCRIPTION

Here you will find a comprehensive list of the positions that need to be filled to run a successful clubhouse race for the athletes.  There are many technical as well a non-technical roles, so there is something for everyone!

**** Notes****

  • Students wishing to contribute in a volunteer capacity with Milton Heights will be awarded a letter verifying their contributions (upon request) that may be used to satisfy the volunteer hour high school requirement. Please note that such contributions will not count towards the family’s annual hours requirement.
  • Volunteer hours requirements can only be fulfilled by parents and/or legal guardians
  • Adult House league participants are exempt from the volunteer hours requirement unless they have a child/children in the program, in which case their hours must be fulfilled.
  • Volunteer roles at away races do not count towards your club volunteer hours requirement
  •  Volunteering for MHRC Hosted Races is MANDATORY for parents of travel team participants to volunteer for any race that MHRC hosts for their group. These hours are NOT included in the volunteer hours required but are expected by MHRC to ensure a quality event for all involved. Failure to be available will be reviewed by club and could result in the surrender of volunteer fees.


CLUB HOUSE POSITIONS

Required  During the Season on Weekends / Night Training

  • Canteen Coordinator – organize canteen services + menus for season
  • Canteen Runner – organize and purchase food for Canteen
  • Canteen Helpers – run the Canteen as per required
  • BBQ Helpers – run the BBQ pit as per required
  • Outside Upkeep – shovel snow and maintain outside area of Clubhouse
  • Inside Upkeep – clean off tables, wipe down tables and counters, clean bathrooms, empty garbage inside the Clubhouse

SOCIAL COMMITTEE

  • Wine and Cheese
  • Award Banquet

OPERATIONS

  • Clubhouse Clean-up & Repair
  • Race Shack Clean-up & Repair
  • Race Equipment Maintenance

SKI & SNOWBOARD SWAP

Our biggest fundraiser event of the year and it requires all hands-on deck by all of our MHRC members!  For more information — please see  SWAP area.


RACE COMMITTEE 

Age Group Coordinators

Age Group Reps provide the primary customer relationship, care and support.  They connect the membership with the Racing Committee / Board of Directors and speak for the interests of their age group on the Race Committee.  They promote Club’s vision, philosophy and direction to the members, foster positive club feeling and social fabric.

Specific duties include:

  • Provide membership feedback to the Race Committee / Board of Directors and to the Program Director;
  • Assist in resolution of age group specific issues;
  • Support age group specific membership needs, e.g., facilitate organization of informal parent activities such as carpooling, supervised lunches or social events;
  • Prepare communications content and materials for publishing, e.g. picture taking, weekly newsletter; and
  • If required and/or requested, support the Head Coach and coaches in executing their mandate.

For position availability please see BoardNews


BOARD OF DIRECTORS

We currently have 12 member board of directors which run portfolios including:

  • President
  • Treasurer
  • Secretary
  • Registration
  • Race Committee
  • Operations
  • Communication & IT
  • Ski and Snowboard Swap
  • Social Events
  • Branding & Sponsorship
  • Volunteers

For position availability please see BoardNews


RACE VOLUNTEER POSITIONS

More detailed information about the responsibilities of officials and about planning and running a race can be found in the officials training manuals and reference document published on the ACA website under “Officials,” “Course Materials.”

Starter:
Gives the correct start signal to each racer and, in collaboration with the timer, ensures the proper start interval between signals.

Assistant Starter (Cat Herders):
Calls the competitors to the start in their correct order.

Recorder (also called Assistant Timers):
Records the time-of-day data for each start and finish from the stopwatch.

Chief of Race (COR):
Is the chairman of the Race Committee and the “boss” who is responsible for staffing and directing the work of all officials except the TD and the referee. He/she normally chairs the Team Captain‟s meeting, in consultation with the TD, and deals with all technical aspects of the race.

Chief Gate Judge:
Organizes and supervises the work of the gate judges and designates the gates each will supervise; supplies each gate judge with control cards, pencil, start list, etc.; ensures that the numbering and the marking of the gates is done; collects the gate judges’ control cards at the end of each run and delivers them to the referee.

Gate Judges (Gate Keepers):
Observe the passage of each competitor through the gates they are assigned; decide whether the passage is correct; when a fault is observed, prepare a proper record of the fault (bib number, gate number, drawing); respond to competitors questions about whether they have committed a fault; make a record of any competitor who leave4s the course and requests a re-run. Gate judges may be asked to perform other duties such as the replacing/repairing poles or flags; helping keep the course clear, etc.

Chief of Course:
Directs and supervises the preparation and maintenance of the course, including the start and finish areas. He/she works with the course setters, supervises course maintenance during the race and directs post-race cleanup immediately following the event. He/she needs to know course preparation standards and techniques.

Course Crew:
Under the direction of the Chief of Course, replace/repair gate poles; repairs potholes, ruts; berns, and other conditions; sideslip the course;

Finish Referee / Crowd Control:
Ensures that the regulations for the organisation of the finish and the finish in-run and out-run are followed; responds to requests for re-runs; supervises the crowd control in the finish area; reports the competitors who did not finish to the referee and informs the

Chief of Timing (also called Chief of Timing and Calculations):
Supervises all electronic and manual timing and results calculations, plans and sets up all timing and communication systems, oversees the starter, timers, recorders, finish controller, announcers, spotters and others.

Timer:
Operates the timing equipment and software and ensures that accurate start and finish times are recorded for every competitor; communication with the starter throughout the race;

Assistant Timer:
Monitors jury communication for information about “start-stops,” competitors that abandon the course, etc.; observes the course and competitors to identify any irregularities that could affect the accuracy of the timing; and otherwise assists the timer.

Scoreboard Posters:
Records the elapsed time for each competitor on the display board.

Announcer:
Announces each competitor‟s results as soon as they are available.

Bib Collector:
Collects the bibs from each competitor immediately after they complete their last run for the event.

Coat Runners:
Collect racers coats/pants from top of race hill and bring them to the bottom of the hill.

Chief of Administration:
Responsible for all administrative work for the competition, including receipt of registration and preparing the draw; ensures that the official results contain the required information; prepares the minutes of technical, Jury and team captains’ meetings; ensures that the forms for start, finish, timing, calculations, and gate judging are prepared and distributed at the proper time; receives official protests and gives them to those who are concerned; and ensures that results are duplicated and published as quickly as possible after the completion of the competition.